Privacy Policy

1. Introduction

Welcome to AI Workshop Chicago ("we," "our," or "us"). We are committed to protecting your personal information and your right to privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website aiworkshop.info and register for our workshops.

By using our website and services, you consent to the data practices described in this policy. If you do not agree with this policy, please do not access our website or use our services.

2. Information We Collect

2.1 Personal Information

When you register for our workshops or contact us, we may collect the following personal information:

• • Name: First and last name
• • Email Address: For communication and workshop updates
• • Company Name: To understand your business context
• • Phone Number: Optional, for urgent workshop updates
• • Job Title/Role: To tailor workshop content

2.2 Automatically Collected Information

When you visit our website, we automatically collect certain information about your device and browsing behavior:

• • Device Information: Browser type, operating system, device type
• • Usage Data: Pages viewed, time spent on pages, click patterns
• • IP Address: For analytics and security purposes
• • Cookies and Similar Technologies: To enhance user experience (see Section 5)

3. How We Use Your Information

We use the information we collect for the following purposes:

• • Workshop Registration: To process your registration and send confirmation emails
• • Communication: To send workshop updates, reminders, and important announcements
• • Personalization: To customize workshop content based on your industry and role
• • Analytics: To understand how visitors use our website and improve our services
• • Marketing: To send promotional emails about future workshops (you can opt-out anytime)
• • Legal Compliance: To comply with applicable laws and regulations

4. Third-Party Services

We use the following third-party services to operate our website and deliver our services:

These third-party services have their own privacy policies. We encourage you to review them to understand how they handle your data.

5. Cookies and Tracking Technologies

We use cookies and similar tracking technologies to enhance your experience on our website.

5.1 Types of Cookies We Use

• • Essential Cookies: Required for website functionality and security
• • Analytics Cookies: Help us understand how visitors interact with our website (Google Analytics, Microsoft Clarity)
• • Preference Cookies: Remember your settings and preferences

5.2 Managing Cookies

You can control cookies through your browser settings. Note that disabling cookies may affect website functionality. To opt-out of Google Analytics, visit: tools.google.com/dlpage/gaoptout

6. Data Retention

We retain your personal information only for as long as necessary to fulfill the purposes outlined in this Privacy Policy:

• • Workshop Registration Data: Retained for 2 years after the workshop date
• • Marketing Communications: Until you unsubscribe or request deletion
• • Analytics Data: Anonymized and retained for up to 26 months (Google Analytics default)
• • Legal Requirements: May be retained longer if required by law

7. Your Privacy Rights

You have the following rights regarding your personal information:

• • Access: Request a copy of your personal data we hold
• • Correction: Request correction of inaccurate or incomplete data
• • Deletion: Request deletion of your personal data (right to be forgotten)
• • Data Portability: Receive your data in a structured, machine-readable format
• • Opt-Out: Unsubscribe from marketing communications at any time
• • Object: Object to processing of your data for certain purposes

To exercise these rights, contact us at support@aiworkshop.info. We will respond within 30 days.

8. GDPR Compliance (EU Residents)

If you are a resident of the European Union (EU) or European Economic Area (EEA), you have additional rights under the General Data Protection Regulation (GDPR):

8.1 Legal Basis for Processing

We process your personal data based on:

• • Consent: You have given explicit consent (e.g., workshop registration)
• • Contractual Necessity: Processing is necessary to fulfill our services
• • Legitimate Interest: For analytics and service improvement

8.2 Your GDPR Rights

• • Right to withdraw consent at any time
• • Right to lodge a complaint with a supervisory authority
• • Right to restriction of processing in certain circumstances

8.3 Data Transfers

Your data may be transferred to and processed in the United States. We ensure appropriate safeguards are in place through Standard Contractual Clauses (SCCs) with our service providers.

9. CCPA Compliance (California Residents)

If you are a California resident, you have rights under the California Consumer Privacy Act (CCPA):

9.1 Your CCPA Rights

• • Right to Know: Request disclosure of personal information collected, used, and shared
• • Right to Delete: Request deletion of your personal information
• • Right to Opt-Out: Opt-out of the sale of personal information (Note: We do not sell your personal information)
• • Right to Non-Discrimination: Not to receive discriminatory treatment for exercising your CCPA rights

9.2 Categories of Information Collected

In the past 12 months, we have collected the following categories of personal information:

• • Identifiers (name, email, IP address)
• • Commercial information (workshop registration, preferences)
• • Internet activity (website usage, browsing behavior)
• • Professional information (company name, job title)

9.3 How to Exercise Your Rights

To exercise your CCPA rights, contact us at:

We will verify your identity before processing your request and respond within 45 days.

10. Data Security

We implement industry-standard security measures to protect your personal information:

• • Encryption: Data transmitted via HTTPS/TLS encryption
• • Secure Storage: Data stored in secure, encrypted databases (Supabase)
• • Access Controls: Limited access to personal data on a need-to-know basis
• • Regular Audits: Periodic security assessments and updates

However, no method of transmission over the Internet is 100% secure. While we strive to protect your data, we cannot guarantee absolute security.

11. Children's Privacy

Our services are not intended for individuals under the age of 18. We do not knowingly collect personal information from children. If you are a parent or guardian and believe your child has provided us with personal information, please contact us at support@aiworkshop.info and we will delete such information.

12. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify you of any material changes by:

• • Posting the updated policy on this page with a new "Last Updated" date
• • Sending an email notification to registered users (for significant changes)

We encourage you to review this Privacy Policy periodically. Your continued use of our services after any changes constitutes acceptance of the updated policy.

13. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us: